Import your projects from Workflow

What comes across

For each Workflow project, SiteViewer makes a live preview of the site the comments were left on, then brings the comments across: each thread, its replies, who said what, whether it was resolved, and where its pin sits on the page.

The site address comes from the project's latest version in Workflow. If that address includes the site's password, SiteViewer uses it to open the site.

Before you start

• The Studio plan. Importing comments needs the Studio plan, or the Studio trial.
• An owner or admin. Only owners and admins of a workspace can import into it.
• Projects shared in Workflow. SiteViewer can only read a project that is shared publicly. In Workflow, open the project and turn on public access in its share settings.

If you don't see Import in SiteViewer's menu, it isn't switched on for your workspace yet. Contact us to ask for it.

Import one project

1. Open Import in SiteViewer and choose One link.
2. Paste the project's Workflow share link. SiteViewer reads its name, how many comments it has, and its site address.
3. Check the details. The preview takes the project's name, which you can change. Under Use a different site address or password you can give another address, or the site's password.
4. Tick the confirmation and press Import comments. A card shows how the import is going, and you can start the next one while it runs.

Import several at once

1. On the Import page, choose Several links.
2. Paste every Workflow link you want. One per line, or a whole email or list with the links in it. SiteViewer looks each one up.
3. Check each row's status. Ready ones can go. Share it in Workflow first means the project isn't shared publicly yet. Already imported means you have a preview from it.
4. Tick the confirmation and press Import. The button says how many projects will come across. They import one after another, and up to 10 can be queued at a time.

Carry on an import that stopped

If an import stops part way, its preview keeps everything that came across. Paste the same link under One link and press Carry on, or press Stopped, carry on in the Several links list. SiteViewer fills the same preview with only what is missing.

Import everything from your Workflow Overview

With the SiteViewer Chrome extension (version 1.0.17 or later), one press brings across the shared projects on your Workflow Overview page, up to 200 at a time.

1. Open your Workflow Overview page, the page that lists all your projects (app.workflow.design/w).
2. Click the SiteViewer button in your browser toolbar. It finds the projects on the page, checks each one, and says how many are ready and how many need sharing turned on in Workflow first.
3. Choose where they go. Into shows your workspace. If you can import into more than one, pick it from the list.
4. Tick the confirmation and press Import. The button says how many projects will come across.

The popup then shows how far it has got, for example "Importing 3 of 21". You can close it: SiteViewer carries on by itself, one project after another. Open the popup on the Overview page again to see where it has got to, or press Open in SiteViewer to see the imports running on the Import page. Stop the rest keeps the projects still waiting their turn from starting; one already under way finishes.

Projects already in SiteViewer are left out, so pressing Import again never makes a second copy. If two projects on the page have the same name, the second comes across with (2) after its name so you can tell them apart. Any project that couldn't come across is listed in the popup with the reason.

If a project doesn't come across

• Share it in Workflow first. The project isn't shared publicly. Turn on public access in its share settings in Workflow, then try again.
• No site address in Workflow. The project's latest version has no site in it. Import it under One link and add the site address yourself.
• Too many look-ups this hour. Each workspace can look up or import 300 Workflow projects an hour. Try again a little later. Projects waiting their turn from the extension simply start a little later by themselves.
• Stopped part way. Carry it on, as above.